Administrative Assistant

Company: System One
Location: Birmingham
Posted on: April 11, 2021

Job Description:

System One is recruiting an Administrative Assistant for a power facility in Birmingham, AL. This position will require both office and construction site (field work) and be exposed to all weather conditions. May be required to work shift work. Requirements:

• High School Diploma; 3 - 10+ years of related experience
• Currently telecommuting High-Level Tasks/Project Responsibilities:
  • Enter time and reconcile expense reports for projects
  • Promoting and maintaining a safe work environment
  • Timekeeping
  • Reconciliation of Procurement cards
  • Producing monthly department newsletter
  • Performing various administrative office duties including maintaining office supplies, coordinating meetings and events, managing travel arrangements, coordinating office relocations, and performing miscellaneous assignments as directed
  • Maintaining department documents and participating in record retention efforts
  • Ensuring adherence to applicable company administrative, accounting and compliance procedures Required Skill Sets and Expertise:
    • Proficient typing, computer skills and computer software (i.e. Word, Excel, Outlook, PowerPoint, etc.) experience is strongly preferred Ability to learn company software systems including SHIPS, eSTARS, Maximo and Oracle iExpense is a must
    • Previous experience in these systems is highly desirable
    • Ability to learn the company accounting processes and procedures
    • Excellent written and verbal communication skills
    • Ability to interact professionally with clients, management, peer administrative personnel and the department employees being served
    • Ability to organize, prioritize and perform activities from multiple personnel and meet deadlines required
    • Experience working in a fast-paced environment and a proven ability to successfully handle multiple tasks at the same time is strongly preferred

Keywords: System One, Birmingham , Administrative Assistant, Administration, Clerical , Birmingham, Alabama