Administrative Assistant

Company: B.L. Harbert International, LLC
Location: Birmingham
Posted on: June 23, 2022

Job Description:

Job Description B.L. Harbert International is seeking an Administrative Assistant to support the International Group in Birmingham, Alabama. The Administrative Assistant's primary role is to support the Estimating department in proposal and document control efforts. Candidate will be responsible for assisting with the ongoing development and project coordination of multiple design-build construction projects.
Responsibilities:
- - - - - - - - - Participate in the development and review of proposal strategies and themes
- - - - - - - - - Assist in the development of proposal sections and volumes, and issue regular proposal progress reports to maintain the proposal schedule with designated team members
- - - - - - - - - Coordinate reproduction and distribution activities for project related documents including drawings, specifications, reports, submittals, progress photos, site meeting minutes, bulletins, RFPs, Q&A and RFI responses
- - - - - - - - - Maintain updated electronic and physical copies of project related documents (drawings, specifications, reports, etc.)
- - - - - - - - - Coordinate storage and destruction of archived records
- - - - - - - - - Provide administrative support for BLHI International Group
- - - - - - - - - Maintain office operations and procedures, type, make copies, answer the telephone, requisition office supplies, and manage office inventory
- - - - - - - - - Manage, distribute, and control correspondence
- - - - - - - - - Ensure maintenance of required operations documentation and records, assist with document control
Requirements:
- - - - - - - - - Ability to obtain and maintain a US Government security clearance
- - - - - - - - - Minimum High School diploma or GED
- - - - - - - - - Minimum 2+ years prior clerical or office manager experience
- - - - - - - - - Proficient in Microsoft Office Suite
Knowledge, Skills and Abilities:
- - - - - - - - - Strong written and verbal communication skills
- - - - - - - - - Ability to work independently with minimal supervision
- - - - - - - - - Ability to take initiative and motivate others
- - - - - - - - - Strong sense of urgency and ability to be timely in performing tasks
Physical Demands:
To perform the duties of this job, the employee must:
- - - - - - - - - Have the ability to repetitively use hands to grasp, reach above and below with arms, and work overhead
- - - - - - - - - Have the ability to stoop, bend, walk, kneel, crouch and crawl
- - - - - - - - - Have the ability to lift, carry and/or move up to 25 lbs. of weight in the form of paper, boxes, files, etc.
- - - - - - - - - Have the ability to sit for extended periods with occasional standing required
- - - - - - - - - Possess the manual dexterity to operate office equipment, filing, and perform specialized skills
- - - - - - - - - Possess a high degree of concentration necessary in a busy office environment
Work Environment:
To perform the duties of this job, the employee
- - - - - - - - - Must be able to work in an office environment
- - - - - - - - - Must have flexibility with hours in order to better accommodate business needs

B.L. Harbert International, LLC offers an excellent benefits package including a competitive US base salary, BCBS medical and dental, group insurance, 401k plan and paid holidays and vacation.

B.L. Harbert International, LLC is an EOE / Vets / Disabilities

Company Description BL Harbert International, LLC, is a diversified construction company working in the U.S. and abroad. The company is one of the country's most influential contractors, a leader in sustainable construction, and a top design-builder.

At the core of our success is a decentralized decision-making and management operating philosophy. This has led to the formation of two distinct operating groups: the U.S. Group and the International Group.

BL Harbert's International Group provides preconstruction, design-build and MEP engineering services for U.S. Government facilities, civil/industrial, commercial, and hospitality clients in various locations throughout the world.

Our rich experience and self-perform model allow BL Harbert to provide our clients with secure, professional construction in every corner of the world. Since 2000, we have performed in excess of $5 billion worth of new construction in over 30 countries; all of the work built to U.S. specifications and standards. We have a proven track record of delivering first class facilities in some of the most remote places on earth.

We make every effort to immerse ourselves in local cultures and contribute to the welfare of local communities. We also hire workers from the local workforce and, by training them and refining their abilities, provide them with a life skill that they will be able to use long after we have gone. Our goal is to leave behind not only a world-class building, but also a local population that has a new positive view of the United States.

Keywords: B.L. Harbert International, LLC, Birmingham , Administrative Assistant, Administration, Clerical , Birmingham, Alabama