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Clerk- Mechanical Shop

Company: Insurance Auto Auctions
Location: Birmingham
Posted on: February 15, 2020

Job Description:

Job Summary: Reporting to the Mechanical Services Manager or designated manager, the Mechanic Shop Clerk II will perform clerical duties as assigned in accordance with corporate guidelines. Provide accurate, friendly quality service to customers when processing customer transactions. Perform all duties assigned. Must know, practice and ensure that company policies and procedures and state or federal laws are followed always. Purpose This position performs identified Clerical Duties to support the Mechanic Shop. Task assignments are directed by shop management or designated manager. Responsibilities and Duties: Mechanic Clerk II tasks including, but not limited to the following: Provide prompt and courteous service: - Demonstrate friendliness and greet every person with whom they come in contact. - Maintain a professional appearance and a neat work environment consistent with the Companys Policies and Procedures. Perform various general clerical duties, maintain various files, data, produce reports and correspondence for the supervisor/manager. Must be familiar with fleet and factory account contracts; know authorized amounts for customer service transactions as described in the account contract. Post transactions to vehicle account in V-Trace, i.e. mechanical repairs, parts, PSIs, etc. Post the shop technician incentive pay for work performed and completed by flags submitted daily. Compile information needed for various reports and assist in coordinating project-oriented duties at the discretion of the supervisor. Perform customer service transactions as described in the account contract. Work with other departments to ensure service transactions are authorized. Resolve any customer complaints in a friendly, courteous manner and advise Management of all serious complaints or incidences. Practice and promote teamwork always. Set a good personal example of attitude and performance. Advise the Mechanical Services Manager of all equipment breakdowns and maintenance immediately. Make sure work area conditions do not threaten employee or customer safety. Keep work area clean and free of clutter. Sweep and pick up work area daily. Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents to the Manager. Qualifications (Education and Experience): - High School Diploma or GED preferred. - 2-3 years ofexperience in the field or a related area - Automobile and auction knowledge and experience preferred - Computer skills required to process customer billing - Ability to understand and adhere to Company policies in all areas - Effective interpersonal communications skills - Must have the ability to interact positively with others - Customer interaction is required Major Activities: - Set work orders in V-Trace - Enter repairs in V-Trace - Post charges to vehicle account - Verify the correct repair charges are submitted - Process Customer Billing - Call in part orders and post charges to vehicle account - Save and tag warranty parts or cores for return to vendor - Documenting of parts, numbers, vendor names on parts purchased outside. - Check off each job and return the work order to the Manager if all work has been completed - Post PSIs - Respond to customer inquiries pertaining to vehicle - Any other duties assigned by General Manager or assigned manager. #CB Benefits : Be healthy, be prepared, save for tomorrow. Take a closer look at our benefits here.

Keywords: Insurance Auto Auctions, Birmingham , Clerk- Mechanical Shop, Other , Birmingham, Alabama

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