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Executive Assistant

Company: Essnova Solutions, Inc.
Location: Birmingham
Posted on: June 11, 2021

Job Description:

Are you a proactive, confident self-starter that thrives in competitive situations; are you focused on winning, and driven at being the best, and tenacious towards winning the goals and objectives?

Essnova is one of the fastest growing companies in the U.S ranked at #163 in INC 5000, and at #20 in Financial Times 500 Fastest Growing companies list. We provide technology and management consulting services to the federal/state and commercial organizations.

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.

We offer an excellent compensation package, and benefits including 401(K). The key qualities you need are the fast paced, right attitude, eagerness to learn and hungry to succeed and grow!

Responsibilities

  • Handle all logistics CEO related Interact with leadership, internally and externally
  • Expert management of inbox, scheduling calendar, handle outgoing and incoming calls
  • Generate reports, provide data entry and other ancillary activities as directed by the management
  • Manage weekly staff meetings and quarterly All Hands meetings including logistics, agenda/materials
  • Organization and systematization of all corporate filings, paperwork and operations
  • Organize travel arrangements and make travel for entrepreneur smooth, easy, fast, and productive.
  • Transcription of meeting minutes, dictations. Includes correspondence, writing drafts, etc.
  • Ordering and purchasing for office (or business owner personally if needed.)
  • Follow-through/follow-up on business communications with clients, vendors and partners
  • Document preparation/editing
  • Employee communication regarding human resources and other corporate matters
  • Conference registration, and follow-throughs
  • Assist with market research to find vendors, partners
  • Assist with other admin, sales/marketing tasks as directed by the management

Qualifications

  • Bachelor's degree or equivalent experience
  • Mastery of Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Must be fast paced and excel in high growth, technology environment
  • Communication skills, written/verbal
  • Ability to prioritize and meet deadlines Keep information confidential
  • Team player who is willing and able to roll-up the shirt sleeves to get a project done when needed.
  • Typing speed WPM of 70+, experience with Slack/Wrike/Trello/Basecamp/etc, Adobe Creative Suite

Keywords: Essnova Solutions, Inc., Birmingham , Executive Assistant, Other , Birmingham, Alabama

Click here to apply!

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