Administrative & Financial assistant

Company: Crafts/The Fennec
Location: Birmingham
Posted on: June 13, 2021

Job Description:

Want to be part of our opening team? 

At the Fennec we are looking for a dynamic multitasker who can assist with all administrative duties.

The Financial Assistant performs specific, required duties in the

Fennec related to Accounting, Payroll and Human Resources. In addition to those duties, the

Financial Assistant has day-to-day oversight responsibility for the financial and administrative

controls at the Fennec to include controls regarding Cash, Accounts Receivable, Inventory and

Human Capital, Scheduling necessary meetings and keeping the communication with the Director of Operations open at all times.

PRIMARY RESPONSIBILITIES

Responsible for maintaining and enforcing The Fennec financial, Human Resources & Administrative

controls per Company policy, to include:

Ensuring that the hiring process for hourly employees is performed and documented in

compliance with brand standards and local regulations.

Ensuring that the Fennec employee relations issues, public liability and workers

compensation issues, and other potential liabilities are reported promptly to the

Director of Operations and the appropriate HR contact in compliance with Company

policy.

Responsible for specific financial and administrative duties within the Fennec, to include:

Accurately entering invoices into the corresponding accounting software in a timely

manner.

Accurately entering new hires into the corresponding HR software in a timely manner.

Completing or reviewing Account reconciliation on a monthly basis,

notifying the General Manager of any at-risk receivables and making sure that action is

taken to collect payment.

Maintaining files, per Company Policy, for personnel files, vendor invoices, Human

Resources compliance files and other required filings.

Present a professional image to employees, management and guests.

Attend functions and meetings that are focused on the areas of the business that you

will have administrative responsibility for.

Work as a team, helping all employees to complete the required activities that provide

a great guest experience and workplace.

Utilize programs designed to build our brand in the community.

This job description reflects the positions essential functions; it does not encompass all of

the tasks that may be assigned.

REQUIREMENTS

EXPERIENCE, EDUCATION, AND CERTIFICATIONS

Minimum 2 years bookkeeping experience or equivalent.

Working knowledge of Microsoft Excel and Word.

SKILLS

Highly motivated, energetic and willing to learn.

Ability to maintain confidentiality.

Ability to use independent judgment and initiative.

Ability to work with interruptions in a high-energy environment.

Ability to process new information quickly.

Strong organizational skills.

Must possess strong communication and listening skills.

Ability to effectively present information in one-on-one and small group situations to

customers, clients, and other employees of the organization.

Multiple language abilities a plus, fluency in English required.

PHYSICAL DEMANDS

Ability to move throughout the Fennec (standing, walking, kneeling, bending) for

extended periods of time.

Ability to sit for extended periods of time.

Ability to make repeating movements of the arms, hands, and wrists.

Ability to express or exchange ideas verbally and perceive sound by ear.

Manual dexterity, hand-eye coordination, and ability to work with hand above

shoulders.

Ability to occasionally, regularly, frequently move objects (lift, push, pull, balance,

carry) up to 10 pounds.

Ability to turn or twist body parts in a circular motion.

Keywords: Crafts/The Fennec, Birmingham , Administrative & Financial assistant, Other , Birmingham, Alabama