Administrative Assistant II, Career Development Center
Company: Samford University
Posted on: June 12, 2021
The administrative assistant serves as the first point of
contact for all internal and external constituents contacting both
the Career Development Center and Disability Resources and performs
clerical, administrative, and technical tasks, including those
related to finances and information technology, and assists in
facilitating the daily operations of the CDC. Works with employers
to coordinate on-campus recruiting visits and provides training and
supervision of student workers.
Job Duties and Responsibilities:
- Act as first point of contact for both internal and external
constituents contacting the CDC and DR, such as employers, faculty
and staff, parents, and students, scheduling meetings and
explaining procedures, processes, and resources, while always
maintaining a professional demeanor.
- Accurately and professionally communicate recruiting-related
information to employers, providing information about job posting
system and recruiting events.
- Schedule on-campus recruiting activities such as information
tables and sessions, including reserving space, ensuring
information is on individual and university calendars, sending
confirmations, and more.
- Manage and maintain student, alumni and employer data in
various systems, including assisting with records keeping, report
generation and statistical data gathering as needed.
- Create and track budget spreadsheets and expenditures, process
purchase orders, requisitions, and monthly invoices received from
vendors and contracted service providers, manage expenses related
to travel and conferences, and record and deposit monies coming in
to the office for both the Career Development Center (CDC) and
Disability Resources (DR).
- Troubleshoot departments technical issues and act as liaison
between department staff, outside repair vendors, and Samford IT
- Perform general office duties, including answering the phone,
maintaining the copier, picking up and distributing the mail,
preparing correspondence, reserving rooms, greeting clients, and
managing general CDC e-mail account.
- Manage the collection of salary data from employers to support
ongoing funding through the federal work study program.
- Track and compile a variety of information for annual report
and other projects using various software programs including, but
not limited to Excel, Word, Qualtrics, and career services
- Use Banner and Argos.
- Provide assistance with major events such as the Majors Fair,
Job & Internship Fair, and Teacher Education Day.
- Perform publicity duties for office events and promotions as
needed, related (but not limited) to designing flyers, posters,
emails and other forms of communication to the Samford
- Supervise student workers and manage their time schedules,
assisting with ongoing and related orientation and professional
- Other duties as assigned.
- Either, high school education and a minimum of three years'
experience OR a Bachelor's degree and one year of experience
(Experience preference - general office duties, event planning, and
- Interaction with external clients in professional setting.
- Excellent written and spoken English communication skills.
- Ability to multi-task, organize, prioritize, manage details,
and work independently.
- Ability to maintain a professional, positive, and calm
demeanor, both in person and on the phone.
- Ability to interact effectively with and demonstrate
sensitivity to a variety of individuals with various needs and
- Advanced computer skills including Microsoft Excel, PowerPoint,
and Word .
- Experience with Banner and Qualtrics
Number of hours to be worked per week:
Special Shift Frequency:
Keywords: Samford University, Birmingham , Administrative Assistant II, Career Development Center, Other , Birmingham, Alabama
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