Executive Assistant
Company: Red Mountain Theatre
Location: Birmingham
Posted on: June 25, 2022
Job Description:
Summary of Position: The Executive Assistant will help manage
the complex schedules and diverse tasks required of the Executive's
position. The Executive Assistant also serves as a liaison to the
board of directors, oversees special projects, and enables the
Executive to work at peak efficiency, through the use of office
management software and inter-personal skills and administrative
support. Duties and Responsibilities:
- Manage the executive's calendar for both internal and external
meetings
- Handle travel and accommodation arrangements and process
expense reports
- Assist with creating budgets, budget tracking, and credit card
reconciliation
- Receive, prioritize, and track mail, phone calls, and e-mail;
Acting as an informed point of contact to external partners by
having a current knowledge of Red Mountain Theatre's creative
priorities and programming
- Act as the gatekeeper to the Executive's time and office
space
- Draft and edit communication pieces and emails, and proofread
articles/write-ups
- Maintain and keep up to date all memberships and
correspondence
- Work closely with various internal departments to keep them
well informed of upcoming commitments and responsibilities,
following up as needed
- Undertake research and administration of special projects as
needed Minimum Qualifications:
- Five years of comparable work experience
- Strong communication skills, both written and verbal
- Excellent organizational skills with an ability to think
proactively and prioritize work
- Proficient in MS Office and Outlook
- Ability to execute projects efficiently and according to
schedulePreferred Qualifications:
- 3-5 years as senior-level Executive Assistant
- Self-starter, highly motivated, and able to work in a fast
paced, multi-task environment
- Advanced problem-solving (and anticipating) skills
- Experience exercising discretion and confidentiality with
sensitive company information
Keywords: Red Mountain Theatre, Birmingham , Executive Assistant, Other , Birmingham, Alabama
Didn't find what you're looking for? Search again!
Loading more jobs...