Executive Assistant

Company: Red Mountain Theatre
Location: Birmingham
Posted on: June 25, 2022

Job Description:

Summary of Position: The Executive Assistant will help manage the complex schedules and diverse tasks required of the Executive's position. The Executive Assistant also serves as a liaison to the board of directors, oversees special projects, and enables the Executive to work at peak efficiency, through the use of office management software and inter-personal skills and administrative support. Duties and Responsibilities:

• Manage the executive's calendar for both internal and external meetings
• Handle travel and accommodation arrangements and process expense reports
• Assist with creating budgets, budget tracking, and credit card reconciliation
• Receive, prioritize, and track mail, phone calls, and e-mail; Acting as an informed point of contact to external partners by having a current knowledge of Red Mountain Theatre's creative priorities and programming
• Act as the gatekeeper to the Executive's time and office space
• Draft and edit communication pieces and emails, and proofread articles/write-ups
• Maintain and keep up to date all memberships and correspondence
• Work closely with various internal departments to keep them well informed of upcoming commitments and responsibilities, following up as needed
• Undertake research and administration of special projects as needed Minimum Qualifications:
  • Five years of comparable work experience
  • Strong communication skills, both written and verbal
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Proficient in MS Office and Outlook
  • Ability to execute projects efficiently and according to schedulePreferred Qualifications:
    • 3-5 years as senior-level Executive Assistant
    • Self-starter, highly motivated, and able to work in a fast paced, multi-task environment
    • Advanced problem-solving (and anticipating) skills
    • Experience exercising discretion and confidentiality with sensitive company information

Keywords: Red Mountain Theatre, Birmingham , Executive Assistant, Other , Birmingham, Alabama