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Federal Senior Estimator

Company: Robins & Morton
Location: Birmingham
Posted on: June 26, 2019

Job Description:

Federal Senior Estimator

Job Code: 2019-AL-017 Location Birmingham, AL Department: Federal Division Open Date: 5/6/2019

Job Responsibilities:With a partnering approach, Robins & Morton works on government, healthcare and commercial construction projects of all sizes, creating a collaborative and transparent environment for everyone involved. Our R&M teams work with a self-motivated spirit to ensure an exceptional partnering experience for our clients, design partners, trade partners, and our employees.

We are looking for a Senior Estimator to collaborate with our clients, business partners, and the R&M team to deliver professionally executed project estimates and provide exceptional preconstruction services.

If you are motivated to achieve large-scale success through excellent communication, trusting relationships, and attention to detail, we are interested in you!

We are looking for a high-performing candidate who will lead the Government Preconstruction Team, primarily working to complete accurate estimates for each phase of the project's design, including quantity take-off and pricing, alternate analysis, and cost management suggestions. Responsibilities also include monitoring the project's desired program, scope, and quality to ensure that our clients' needs are met with regard to schedule and budget.

YOUR DAY-TO-DAY: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job)


  • Lead preconstruction services and estimate preparation for assigned projects, including overall estimate completeness, accuracy and control of project budget
  • Provide collaborative preconstruction services (input, coordination, and problem solving) to clients and design teams for assigned projects
  • Prepare Preconstruction / Estimate Action List: establish responsibilities and make assignments to team members, coordinate and supervise work, and establish schedule
  • Establish overall bid packaging and bid alternates strategy for projects
  • Coordinate issuance of early release packages to support project schedule
  • Communicate drawing completion level expectations to design team for various design milestones
  • Review project plans and specifications for completeness and constructability
  • Provide Owner assistance with OFE/FF&E and coordinate with the Owner's consultants (surveying, Geotech, testing, low voltage)
  • Prepare subcontractor/vendor lists; identify, cultivate, and attract new subcontractors and vendors; develop, maintain, and enhance relationships
  • Issue bid invitations to subcontractors and vendors, ensure adequate bid coverage for each trade package, follow-up, and establish participation
  • Prepare bid packages and/or bid forms to clarify project scope requirements and to coordinate work amongst trades
  • Prepare and/or assist with preparation of self-performed bid packages for project
  • Prepare Interested Bidders Memo
  • Prepare bid management platform details page for project bid solicitation
  • Inventory and distribute documents
  • Attend/Lead pre-bid conferences and jobsite visits
  • Prepare conceptual and detailed take-offs for all CSI divisions
  • Create questions to Architects/Engineers for clarification
  • Incorporate costs in estimate to match contract terms and maximize profits (self-performed work, special conditions, labor burden, insurances, permits, bonds, taxes, licenses, contingency, fees, etc.)
  • Assist Operations Manager with profit strategy and ensure that profit objectives are maximize
  • Obtain costs from municipal agencies for permits, licenses, taxes, fees, etc.

  • Request GC bid bonds (for R&M) from accounting, if required for project bid submission
  • Prepare clear, properly formatted Bid Analysis Worksheets
  • Analyze and scope subcontractor and vendor proposals, establish consistency among proposals, and coordinate scope with other packages
  • Assemble detailed Sage Timberline estimates and modify pricing to suit project
  • Produce conceptual and programmatic estimates; review and analyze historical cost information to develop and/or adjust estimates
  • Provide conceptual studies and evaluate alternate systems
  • Evaluate labor pricing/production for specific projects and/or locations
  • Ensure that all work scope items for assigned trade packages are covered in project estimates
  • Monitor design to control project costs between milestone estimates
  • Prepare detailed variance reports to explain differences between milestone estimates
  • Assist with developing General Conditions and Schedules
  • Participate in or lead the prequalification process for subcontractor approval
  • Lead the preparation and assembly of the estimate presentation
  • Prepare cost management options to resolve budget issues and meet project budgets
  • Prepare cash flow analysis for Owner's use
  • Lead estimate presentations: "sell" estimates to client and design team, create clear and innovative estimate presentations, and incorporate technology into presentations
  • Lead and manage bid day process on bid projects
  • Conduct public bid openings and make recommendations to Owner
  • Transfer / roll completed estimates to accounting / operations
  • Prepare conceptual and detailed preconstruction services budgets for proposed or awarded projects
  • Monitor and manage preconstruction expenses on assigned projects
  • Assist with preparation of preconstruction services billings
  • Engage and coordinate with R&M design consultants such as ADA and moisture control


    • Participate in or establish a minimum once per weekly meeting with the OAC team during preconstruction to ensure team continuity; maintain and distribute a team action item list
    • Assume key role in sales presentations for assigned projects
    • Assist with preparation of RFP responses and sales presentations and attend pre-proposal meetings
    • Attend and actively participate in design/preconstruction meetings; take notes and issue minutes for communication to the project team
    • Lead an estimate handoff meeting with operations and review the final estimate and the subcontractor scopes of work
    • Assist operations during construction to resolve field problems, change orders, project audits
    • Assist with development of leads for new work

      Continuous Improvement

      • Strive to attain 100% Customer Satisfaction rating for assigned projects
      • Organize and publish data for historical cost purposes
      • Actively participate in learning opportunities
      • Review estimates to eliminate errors and schedule review of estimates with peer and/or Operations Manager prior to presentation

      • Utilize historical information to check and validate estimates (production tracking, etc.)
      • Develop innovative ways to present estimates and cost models

        Leadership Development

        • Participate actively in R&M performance standards evaluations, demonstrate awareness of self-development needs, and strive to achieve goals
        • Provide guidance and assistance to team members; mentor estimators and assistant estimators in development

          Learning Environment

          • Visit projects to increase knowledge of construction means and methods
          • Research, test, and teach the use of emerging technology
          • Share innovations

            Job Qualifications:WHAT YOU BRING TO THE TEAM: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job)

            • Education - Undergraduate/Bachelor's degree (construction management or related degree, preferred)
            • Excellent Communication Skills
            • Preconstruction Experience - Minimum of eight years preconstruction/estimating experience preferred
            • Field Experience - Minimum of one year (more experience is preferred)
            • Supervisory experience with preconstruction personnel
            • Understanding of contracts (Owner and R&M)
            • Understanding of construction means and methods and impact to cost and schedule
            • Demonstrate effective use of technology including Microsoft Office programs and estimating/construction related computer software
            • Support and encourage all team members in their roles and responsibilities
            • Demonstrate organizational and time management skills
            • Demonstrate drive and initiative in performance of duties
            • Exhibit integrity and positive attitude
            • Demonstrate use of reasoning skills and ability to resolve issues quickly
            • Foster an environment of continuous improvement
            • 5-7 years of federal experience preferred

              Other Job Information: (if applicable)

              • This position is an Exempt position and is not subject to overtime pay
              • This position is assigned to the corporate office or a division office
              • Occasional travel is required in this position
              • This position is part of the Preconstruction Department
              • This position reports directly to the Director of Preconstruction or Division Manager

                WHY ROBINS & MORTON:

                • Ranked 3rd among top general contractors by Modern Healthcare 2018

                • Associated Builders and Contractors 2018 National Excellence in Construction Eagle Award winner
                • Ranked 79th by Engineering News-Record 2018 publication of top 400 contractors
                • Awarded 2017 Project of the Year in Sychro Software's Annual Digital Construction Awards
                • 100+ various learning & development courses offered annually at 15+ different locations
                • Time off when you need it
                • Employee events & outings
                • Community involvement
                • Competitive salary
                • Excellent health, dental, life insurance, telemedicine

Keywords: Robins & Morton, Birmingham , Federal Senior Estimator, Other , Birmingham, Alabama

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