Associate Manager, Global Accounts Payable

Company: BioHorizons
Location: Birmingham
Posted on: January 16, 2022

Job Description:

The function of the Associate Manager, Global Accounts Payable affects the overall financial position of the company in its responsibility to manage and facilitate the payment of vendor invoices. The position also influences the perception of suppliers through communication regarding their payments. Organizational skills and time management are essential.

Essential Duties and Responsibilities:

* Full cycle accounts payable
* Responsible for vendor statement reconciliations by investigating open items and resolving any discrepancies
* Manage drop-ship process by ensuring all customer invoices and vendor invoices reconcile for designated sub-offices
* Lead a team of AP Specialists on monthly tracking and invoice entry as well as special projects and department improvements
* Manage vendor portals and communication
* Prepare annual 1099 reporting
* Prepare month end reconciliations for our I/C relationships ensuring all records tie and resolving any differences in a timely manner
* Responsible for issue resolution across multiple departments and/or with outside vendors
* Monitor AP email inboxes and pending approvals to ensure timely payment
* Create and contribute to process improvements within department
* Assist AP Manager and/or accounting staff; responds to financial questions/concerns to meet business needs
* Assist with projects and implementation of new or upgraded AP systems and program changes
* Manage expense report review and approval process ensuring adherence to company expense report policies
* Maintain communication with employees regarding their credit card accounts as necessary
* Corporate travel and purchasing credit card administration and reconciliation
* High degree of problem solving and reconciliation of invoicing, purchasing, and/or receiving issues ensuring timely resolution
* Provide guidance, support, and training to Global Accounts Payable Specialist as needed.
* Review Global AP Specialists' payables batches and payment sheets ensuring proper GL coding, approvals, and accuracy
* Assist with external audit(s) through A/P record retrieval and process demonstration for auditors
* Under the supervision of the Accounts Payable Manager, the Associate Manager, Global Accounts Payable will perform finance functions by following internal accounting controls and ensuring transactions are executed in compliance with company approved policies and procedures.
* Other finance responsibilities as assigned

Qualifications:

* 5 years previous accounts payable experience or Accounting Degree required.
* Time management, organizational skills and attention to detail are essential
* Strong computer skills including Microsoft Outlook, Microsoft Excel, and the ability to quickly learn Accounting software and electornic filing systems
* Excellent interpersonal skills that promotes collaboration and effective communication
* A quick learner with solid work habits who works well under pressure and strict deadlines with constant re-prioritization of duties
* High level of problem solving capabilities
* Positive attitude and effective leadership qualities

Education:

* High School diploma required
* Accounting degree preferred and/or combination of experience
* Minimum 5 years AP experience
* Microsoft Dynamics GP experience preferred

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Please note that any offer of employment made by BioHorizons is contingent upon the successful completion of a pre-employment background investigation to include a pre-employment drug screen.

Keywords: BioHorizons, Birmingham , Associate Manager, Global Accounts Payable, Accounting, Auditing , Birmingham, Alabama